Date Posted
January 16, 2024
Full Time
Mill Valley Care Center
1201 Park Street
Bellevue, IA 52031, US
More Information

Job Details

The Administrative Assistant will handle all general facility administrative tasks, such as directing communications between colleagues, residents, and families. This position handles confidential employee and resident information, and must be able maintain that information in a professional manner. This position can be full-time or part-time.



  • Operate the facility telephone system, answer calls, route calls appropriately, and operate the facility paging system.
  • Maintain accurate lists of emergency telephone numbers, reference telephone numbers, personnel telephone numbers, and medical staff telephone numbers.
  • Receive, sort, and distribute mail accurately and timely.
  • Handle all correspondence assigned.
  • Attend, take minutes, and keep records of all facility CQI, Safety, and In-Service meetings.
  • Maintain an accurate resident census by resident name and room number.
  • Handle invoices received by the facility and send with appropriate documentation in a timely manner to the Healthcare of Iowa office.
  • Follow the proper procedure that has been developed for tracking Worker’s Compensation situation ensuring that the documentation and follow-up are complete.
  • Work with the SNF Administrator in maintaining payroll information, updates, and transmission to the Healthcare of Iowa office.
  • Interact with residents or residents’ representatives and direct them to appropriate individuals.



High school diploma or equivalent.

1-2 years in an administrative office setting or healthcare setting preferred.



  • Ability to follow verbal and written instructions.
  • Ability to type and operate a Word processor and Excel. 
  • Communicate effectively on the telephone, via e-mail, and in person with Facility staff and Residents. 
  • Ability to handle confidential staff and Resident information on a regular basis.



  • Ability to lift up to 25 pounds. This position requires regular movements such as: grasping, kneeling, reaching, repetitive movement, standing, and stooping. 
  • An individual in this position may be exposed to: inside environmental conditions, physical chemical, or respiratory hazards.
  • An individual in this position may be exposed to Bloodborne Pathogens.
  • Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position.

Contact Information

Questions may be directed to 563-872-5521.

Mill Valley is a proud Equal Opportunity Workplace.

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